With the global shift towards digitalization, e-invoicing is slowly becoming the legal standard across Europe. In Poland, this transformation is in full swing and the reporting of transactions in the B2B sector is currently set for February 1, 2026.
We are pleased to announce the launch of our reporting solution for electronic B2B invoicing. This solution helps companies to implement the new legal situation in a legally compliant manner.
Throughout the EU and beyond, e-invoicing is used as a strategic tool to improve tax transparency, combat fraud and streamline business processes. Authorities are mandating structured electronic invoice formats and centralized platforms for approvals.
Poland is no exception. Since 2022, companies in Poland have been able to use the Krajowy System e-Faktur (KSeF) on a voluntary basis. From 2026, electronic invoicing will be mandatory for all B2B transactions. The regulation will come into force from 2026 after the EU has approved the Polish derogation from the VAT Directive.
This means that all companies that issue invoices to other companies in Poland must create and transmit structured invoices (in XML format) via the national KSeF platform. Instead of sending PDFs or paper copies directly to their customers as before. Non-compliance can lead to fines and legal risks.
All information about the Krajowy System e-Faktur (KSeF) in Poland can be found here.
Electronic invoicing brings long-term benefits. It enables faster processing, fewer errors and makes it easier to comply with legal requirements. Nevertheless, implementation is anything but easy for companies. Companies must:
This shift represents a technical and operational challenge, especially for companies with complex invoice workflows or legacy systems.
Our B2B e-invoicing solution for Poland was developed to remove precisely these hurdles. It offers a powerful reporting tool and a future-proof platform that allows you to fulfill your e-invoicing obligations securely and reliably.
Whether your end customer is a multinational retail/hospitality company or a fast-growing SME. Our solution ensures that you are always one step ahead of the regulatory curve.
Although the regulation is still a few months away from coming into force, companies should gain a competitive advantage now. Prepare your systems and employees now to minimize errors.
Implementing a legally compliant solution now gives you time to test, optimize and scale.
As part of our unified API, this solution is easy to implement and requires minimal customization. Full encryption, reliable cloud archiving and easy navigation through the efsta portal are just some of the benefits of using our e-invoicing solution in Poland.
Please contact us via our contact form to arrange an appointment and find out more about fiscalization and electronic B2B invoicing in Poland.
Pachergasse 17 / Top 11
4400 Steyr, Austria
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Fri: 8 am - 12 noon
We are closed on Austrian public holidays.
